Employees who hold positions that are grant-funded accrue vacation and sick leave according to the same university policies that apply to employees holding positions that are not grant-funded. Certain unique provisions do apply related to leave usage as well as terminal vacation pay upon separation from employment.

Vacation accruals for grant-funded employees shall be truncated to 20 days as of June 30 of each year, according to general policy provisions. Because various grants can have differing budget periods, June 30 is used for uniformity and for efficient administrative purposes.

Upon resignation or other reasons of separation from employment, grant-funded employees shall not be paid lump sum terminal vacation leave. An employee who anticipates resignation or separation from employment is responsible for working with his/her supervisor to use accumulated vacation leave prior to leaving employment. Vacation leave must be used in a manner so that grant activities/operations are not adversely affected. Consistent with general university policy, a grant-funded employee may not be on continuous leave leading up to his/her official separation date. The last day of employment (effective date) is to be the last day of actual presence of the employee. Grant-funded employees who cannot use their total accumulated vacation leave without adversely affecting grant activities/operation-as determined by his/her supervisor-shall forfeit any remaining vacation days.

Employees in grant-funded positions who transfer to positions that are not grant-funded, or vice versa, shall have their vacation and sick leave balances carried forward to their new positions except for cases in which the new position is in an ineligible category. The general university policies that govern non-grant transfers shall apply to such transfers.

Principal Investigators/Project Directors of grant-funded units are expected to communicate leave usage rules to each new employee and to provide notice to all affected employees at the commencement of each grant period.