Project Director Responsibilities and Accountability | Dept. Head Responsibilities and Accountability

 

Before an index number is assigned for a new award, project directors and their department heads agree to accept responsibility and accountability for the funds being entrusted to them. Below is a copy of the statement project directors and their department heads sign.

 

Project Director Responsibilities and Accountability (Back to Top)

 

• I am responsible for notifying my Department Head / Unit Head / Director when I receive an award that includes release time or buy-out time.
  
• I am the budget steward of my grant and must insure that all expenditures are directly related to the project as detailed in the proposal to the sponsor.
  
• I will be held accountable for complying with the timeline, as set forth in the proposal, and making expenditures in a timely fashion in direct correlation with the established timeline.
  
• If there is any major deviation from the established timeline, I will bring it to the attention of Sponsored Programs so the Sponsor can be notified and, if needed, approve the change.
  
• I am responsible for the project outcomes as well as expenditure compliance.
  
• I am responsible for reading and understanding all documents I sign.
  
• I am responsible for understanding and complying with the requirements of the Sponsor award document.
  
• I am required to schedule an appointment for a training session with Grants Accounting on financial processes concerning my grant. (This is a one-time training session).
  
• I am required to certify my time on the project with time and effort documents that are entered in and reflected in university financial records. This is an audit item and time certified should be real time.
  
• I am responsible for the submission of timely technical reports to the Sponsor as detailed in the award document.
  
• I must notify Sponsored Programs of any change to the scope of work on the awarded project. (Usually these changes require Sponsor approval).
  
• I hereby confirm by signing this document that I have read and understand my responsibilities and obligations concerning this award.

 

Signature: ______________________________ Date: ________________

 

Department Head / Unit Head / Director Responsibilities and Accountability (Back to Top)

 

• My department/unit is responsible for cost overruns and disallowed charges on this grant.
  
• My signature on the sign off sheet means I am fully aware of the commitment of time and resources and the validity of the proposal.
  
• I have read the proposal, including budget and budget justification, to insure I understand the commitment of time and resources being made by the project director.
  
• I understand cost share and the major implications it has on the departmental budget.
  
• I am accountable for insuring that the faculty member and others on the grant receive the actual release time or buy-out time agreed to in the proposal.
  
• I hereby confirm by signing this document that I have read and understand my responsibilities and obligations concerning this award.

 

Signature: ______________________________ Date: ________________