The following standard assurances are most commonly required by all federal agencies. Assurance forms are generally included in the agency's application materials. A standard form can be provided by the Office of Sponsored Programs if your application form does not include these.

Drug Free Workplace

All grants or contracts made by a federal agency after March 18, 1989 require that applicant organizations assure the federal government that all work on these projects will occur in a drug-free workplace. As part of the certification process, Western Kentucky University is required by law to develop a drug-free workplace policy which applies to all personnel engaged in the performance of a grant or contract funded with money from a federal source. This policy also applies to undergraduate students and graduate students paid from funds acquired directly from a federal agency.

The policy states in part 1) that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the workplace; 2) that as a condition of employment employees must abide by the terms of the statement; and 3) that any employee convicted of a drug violation occurring in the workplace is required to notify his/her immediate supervisor no later than 5 days after the conviction. The policy outlines the sanctions which may be taken if an employee violates the policy. Such sanctions may include termination of employment, satisfactory completion of a rehabilitation program, or suspension. Employees paid from funds granted from the U.S. Department of Defense are subject to requirements of a more comprehensive policy. The Department of Human Resources retains copies of the policy and informs all new employees of this policy. All project directors and principal investigators should obtain a copy of the policy and inform their employees of its contents.

Lobbying

Public Law 101-121 states that applicants for federal funding must provide the following information on any grant, contract or cooperative agreement exceeding $100,000: 1) certification that no federally appropriated funds have been paid or will be paid to any person influencing or attempting to influence a federal employee in connection with the appropriation of federal funds; 2) submission of standard form LLL ("Disclosure Form to Report Lobbying") if non-federal funds are used to pay any person for influencing or attempting to influence a federal employee in connection with the appropriation of federal funds.

Debarment, Suspention, and Other Responsibility Matters

Applicants for federal funding are required to certify that they and their principals, including consultants and subcontractors, are not presently debarred, suspended, or declared ineligible from covered transactions by any Federal agency; are not nor have within a three-year period been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with a (Federal, State or local) transaction or violation of Federal or State antitrust statutes; and have not within a three-year period had one or more public transactions terminated for cause or default.